Reservations are taken from 8:00 am to 4:30 pm, Monday through Friday. Vehicles can be picked up 8:00 am to 4:15 pm, Monday through Friday and after hours at the Communications Center located at the Facilities Department. Only vehicles reserved in advance will be available for pick-up from the Communications Center.
To Make a Reservation:
1) E-Mail: transportation@mail.und.edu
or
2) Call 777-4122 to talk directly to the dispatcher.
Always have the following information available:
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Name and EMPLID of person assigned to vehicle. |
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Work phone number. |
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E-mail Address. |
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Drivers License expiration date. |
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Date and time of departure. |
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Date and time of return. |
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Destination |
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PeopleSoft funding numbers (or Department and Cost Center for State Agency reservations). |
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Name of Department (or Agency). |
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Type of vehicle needed. Every effort will be made to accommodate your vehicle needs. |
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| Note: Once set up in the system, the Name and/or EMPLID is the only information needed up to letter E). |
| Departments reserving vehicles from sites other than UND, please give the dispatcher the following information: |
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23000 (Stands for UND) |
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Your four digit DEPARTMENT NUMBER |
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Your ten digit PROJECT NUMBER (if applicable) |
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Your five digit FUND NUMBER |
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Your five digit PROGRAM NUMBER (if applicable) |
When Picking Up Your Vehicle:
Present Your Current Drivers License.
Please note: We are required to see your driver's license each time you pick up a vehicle. If it is not valid, we cannot release the vehicle to you – no exceptions!
When Returning Your Vehicle:
1) Refuel vehicle at the State Refueling Site (South side of UND Transportation building).
2) Park vehicle in appropriate lot and record ending mileage on State Fleet Services Equipment Use form (located in vehicle pouch). Sign and date it and keep yellow copy for your records. Replace white copy into pouch.
Please note: If the vehicle is returned after hours, please put the completed pouch in the drop box located on the North side of the Transportation Building by the office door.
Per North Dakota State Fleet Policy: "The User is responsible for refueling, taking out personal refuse, and vacuuming if necessary". There is a vacuum located on the south side of the building across from the fuel pumps that can be used for this purpose.
Click Here For Current Motor Pool Vehicle Rates
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